How to Edit Hackathon? Step Organizer Guide Home

Hackathon is an intensive production event that teams develop a product or prototype that works for a specific time (usually 24-48 hours) problem. A clear theme before a big budget to edit a good hackathon, you need a enough preparation time and an environment where participants can work comfortable.

This guide was written for communities, college clubs and companies that will organize hackathon for the first time.

Hackathon types Home

Select the format first; venue, budget and calendar vary accordingly.

• Face to Face: Teams work in the same hall. Energy is high, but the pens such as venue, dining and accommodation grow the budget.

• Online: Participants attend from anywhere, the cost drops. It is necessary to plan in-line communication and mentor clocks well; or participants will run in half.

• Hybrid: One part in the hall, one part is remote. The most flexible but the most difficult format to manage; two groups need to get the same information at the same time.

• In-house or open: In-house hackathon is done with employees, producing ideas and team bonds. Open hackathon is open to everyone, it is used to grow recruitment and community.

• Theme-oriented: "Artificial intelligence in health" makes a theme projects comparable, such as "containability" and facilitates finding sponsors.

Timetable: 8-12 weeks after day

Thank you, project exhibition, feedback survey, sponsor report u

Budget pens and how to calculate

Every hackathon’s budget is different; we provide pens and calculation path instead of the figure here.

• Location: Time or daily fee × time. Universities, technoparks and common work areas are sometimes free for sponsorship.

• Food & Beverage: Number of people × number of meals × price per person. Don’t forget about the night shot in the event exceeding 24 hours.

• Infrastructure: Internet, priz, extension cable, display, audio system; broadcast and communication tools in online format.

• Awards: Money prize, product, utility or cloud credit.

• Printed and publicity: Collar card, banner, t-shirt, advertising.

• Safety & Insurance: Safety officer at night-long event; event insurance if necessary.

• Spare: Part of the total separate unexpected expenses.

Divis the number of participants expected to remove the cost per person. There is no part of those who register in free events; give the meal order not according to the number of registrations, but according to the participation rate in past events.

Location and infrastructure

Look at three things when choosing venue: priz to everyone, the internet to lift the crowd, the corners where teams can work quietly. A separate lounge or stage for presentation, a calm area for rest is good. Write on the registration page of Accessibility (asansör, toilet, transportation). Select a single communication channel in online format, pre-install team rooms and mentor watches.

Sponsors and awards

Write clearly what the Sponsor will give: a category of awards that use logo visibility, a conversation, own API or product, meeting time with participants. promising participants to share their personal information (e-mail, phone, resume) with the sponsor; you can do this only if the participant also permits.

More categories in prizes (general premium, best design, best social impact) motivate more teams. How to deliver the prize and clarify the obligations such as tax.

Jury and evaluation criteria Home

Mix the Jelly by technical and work. Post the criteria and points weight before the event. Frequently used criteria:

• Problem and effect: Does it solve a real problem?

• Technical application: Is there a demo running, how robust is it installed?

• Creativity: Is it new to ideas or approaches?

• Design and availability: Can someone really use it?

• Presentation: Can the team explain what they do?

Give equal presentation time to each team and keep the time tight. If the Jüri member has a bond with a team (running, close) write it as a rule that the team does not score.

Conduct rules and security

A short behavior rules confirm the text in the summer and record: respectful communication, harassment and discrimination zero tolerance, not to use the other's code without permission. Who will apply to a violation of the rule and write what will happen, appears to this person in the event. Access control in face-to-face event, get first aid information and emergency plan ready. If you will agree to the participants under the age of 18, you must have a guardian and additional supervision.

Participant registration and team building

Only in the form of registration, the information you will use is: the name, communication, role (development, designer, product, data) and the team. Request ID number or address, "May be required."

Matching for non-packages: build balanced teams based on roles or organize a short meeting and idea at the beginning of the event. Team size (e.g. 2-5 people) write from the beginning.

Mentors

Mentors guide teams where they are installed. Find mentor from different fields (software, design, data, business model) and write to a chart where each one is available at the time. Tell mentors in advance: they do not write the code instead of the team, they help the team find the right question.

Intellectual property and participation conditions

This section is general information, it is not legal advice; consult a lawyer for its effectiveness.

In the context of participation, write clearly: who remains the intellectual rights of the projects (in the team), if you want to use the sponsor or organizer project, with which conditions, the code written before the event may not be used, open source licenses and how the third party data will be used. In-house hackathon, intellectual property provisions in the business contract can also be activated.

KVKK: participant data, photo and video

If you work the participant data in Turkey, you are subject to the Personal Data Protection Law No. 6698.

• Write clearly what data is collected during registration, who will share and how much it will be stored. This is called lighting obligation (KVK md. 10).

• If the shot is done, it will be saved and heard in the entrance. Take clear consent to use the face in a marked photo promotion; use a visible sign like colorful collar card for those who don’t want to withdraw.

• Share the participant list without permission with sponsors, jury or other participants. For those who want to connect, they can do it with the approval of both sides.

• Delete the data (such as the t-shirt body) no longer required when the event is finished.

After Event

A part of the work is still in front of.

Collect projects on a page with short description and demo connection; teams show this page in portfolios. Send a short feedback survey within a few days: what they love, what should we change, come to the next?

People find teammates, co-founder, or even business in hackathons. These bonds keep the conversation on a community channel as you don’t break the event. Detailed recommendations: How to protect the connection with participants after the event? and How to do Networking?

Send a brief summary with the number of participants to sponsors, number of projects and prominent projects. To put personal data to the report, the batch count is enough.

Frequent errors

• Start Pass: Founded in four weeks, it is difficult to find sponsors and mentors in hackathon.

• Unspecified theme: The theme "What you want" brings projects that are not comparable to each other.

Checklist

• Objective, theme, format and number of target participants were written

• Budget pens and spare shares determined

• Ready for space and infrastructure (priz, internet, presentation space)

• Cleared in writing what to give with sponsors

• Jury, mentors and volunteer tasks

• Evaluation criteria and points weights are published

• Conduct rules and participation conditions are approved in registration

• The consent for KVKK lighting text and shooting is ready

• Have team matching plan

• Post-event survey, project exhibition and thank message ready

hackathon on Masqot

In Masqot, you publish the hackathon as an event in the "Hackathon". Collect registration on the event page, if you want to put it in place or you will confirm the applications individually. You can add their questions to the registration form (such as the role, tool status) and the special KVKK approval for the event. Registered participants receive a reminder email; you get to destroy the screen with QR on the online event. After the event, participants can send the request to meet each other, two sides are also messaged by accepting; the list does not open to anyone in bulk. To establish the Community: Community platform u Home How to install a technology community?

Frequently Asked Questions

How long does Hackathon last?

Most hackathon lasts 2448 hours. In-house and student hackathons there are one-day, online formats that are spread to several weeks.

How long should I start to edit Hackathon?

8-12 weeks ago, the sponsor leaves enough time to find venue and mentor. 6 weeks for a small community hacking.

Who belongs to the projects in Hackathon?

It depends on the terms of participation. In general, rights remain in the team; the organizer or the sponsor should be written clearly before registration if there is a different requirement.

Can you join a hackathona without a team?

Yes. A good organizer matches before or at the event for those without teams.

Can I share a photo of participants in Hackathon?

You must not receive the explicit consent of the participant to use the marked photos of the sensory and the face before shooting. You can distinguish those who do not want to be drawn with a visible sign.