Smart Transformation in Smart HR Human Resources Management

In the business world we’re located in, businesses have critical importance to managing human resources effectively, sustainable success. Traditional Human Resources (IC) processes can often be manual, time-consuming and error. This situation prevents HR departments focus on strategic tasks, only with administrative workload

Smart HR is a comprehensive software solution that allows companies to manage every stage of the working life cycle from beginning. Smart HR combines all processes from the process of trading to retirement in one platform, increasing the efficiency of HR departments, reducing costs and improving the employee experience.

Smart HR’s Mission and Vision

Smart HRis a technology-oriented Human Resources Management System provider that responds to the changing needs of the business world. Mission was established on simplifying, optimizing and transforming human resources processes of businesses with modern technologies. The vision is to achieve a leading position in the sector by offering smart, user-friendly and scalable solutions to manage the human capital with the most valuable asset of companies.

The company aims to be a business partner that helps customers develop HR strategies beyond being just a software provider. With products developed:

• Improve Efficiency: Automate manual and repetitive tasks.
• Reduce Error Rate: To minimize human-source errors with automatic calculations and integrated data management.
• Reduce Costs: By optimizing operational processes and promoting transition to paperless office environment, reduce business expenses.

Smart HR is a tool that stands out with modular structure, flexible customization options and strong integration capabilities.

Basic Modules and Features of Smart HR

Smart HR consists of integrated modules covering all basic and advanced functions that a HR department may require. These modules are designed to manage different stages of HR processes:

1. Basic Human Resources Management

This module collects and manages all the basic information of a employee in a central database.

• Employee Information Management: All critical data such as personal information of employees, contact information, business history, positions, departments, contract details are stored securely from one place and easily accessible.
• Organization Chart Management: Ability to visually create and manage the hierarchical structure, departments and employee positions of the company. This clears reporting relations and responsibilities areas.
• Document Management: Keeping, categorized and easily searchable for all HR related documents such as employee contracts, payrolls, permission documents, performance assessments. This creates a non-paper HR environment.
• Asset Management: Tracking and management of company assets (phone, laptop, vehicle etc.) allocated to employees.
• Employee Self-Service Portal: It is a portal that allows employees to update their personal information, request permission, access to bordros, display performance goals. Thanks to this portal, the administrative load on the HR department is significantly reduced.

2. 2. Bordro Management

One of the most critical modules of Smart HR, bordro management simplifies complex salary calculations and guarantees legal compatibility.

• Automatic Tong Calculations: Automatic calculation of all pens such as fixed salaries, additional payments (prim, bonus, overtime), interruptions (data, insurance, advance).
• Tax and SGK Calculations: Current tax slices in Turkey, SGK premium rates and automatic implementation and updating of other legal interruptions.
• Legal Compliance and Reporting: All legal notices required to be presented to official institutions (SGK, Revenue Administration, etc.) ) automatically prepare and export in compatible formats.
• Bordro Details and Icmal Reports: Easily create detailed bordro castings, personnel icmals and other financial reports.
• Banking Integrations: It can be done automatically with banks of payment.

3. Time and Continue Control

This module allows employees to follow their working hours, inconsistencies, permissions and overtimes precisely.

• Input/Output: Receiving input-out records with different methods (card reader, fingerprint, face recognition, mobile app).
• Vardiya Planning: Easily create, manage and notify employees of complex shift systems (fix, rotary, flexible).
• Permission Management: Annual permission, follow-up of different types of permission such as health leave, maternity leave, digitalization of demand and approval processes. Employees can create permission request via the portal, confirm managers.
• Ongoing Tracking: Automatic detection and related reporting of employees who are late, early or inconsistent.
• More Mesa Calculations: Accurate calculation of overtime hours in accordance with the laws and transfer to bordroya.

4. Performance Management

Supports employees’ performance objectively assessment, development and career goals.

• Target Determination and Tracking: Setting SMART targets for employees, tracking these goals and monitoring progress.
• Performance Ratings: Evaluation performance with different evaluation models such as annual, 360 degrees or continuous feedback.
• Feedback Mechanisms: Tools that encourage continuous feedback exchange between managers and employees.
• Career Development Planning: Planning career paths and educational needs by identifying strong aspects and development areas of employees.

5. Talent and Training Management

The company’s ability pool covers the processes of creating, developing employees’ skills and meeting training needs.

• Training Catalog and Tracking: Management of in-house or out-of-the-art training programs is the follow-up of employees’ education history.
• Career Planning: It is to help employees identify career paths within the company and manage their tailor-made processes.

6. Recruitment and Onboardin g

It manages all processes from creating a candidate pool to adapt new starters to the company.

• Job Announcement Management: Creating job ads for open positions and publishing on different platforms.

Applicant Tracking System: Collecting incoming applications, candidates are filtering, managing interview processes and maintaining communication with candidates.